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Association management

Association management software for sports organisations

Every section, every team and every member in one system – with subscriptions, roles and communication handled in the same place.

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★★★★★ 4.3/5 on Capterra · 16 reviews
46,000+ clubs 2M+ members Free Basic plan
Members and coaches of an association listed in the SportMember app, grouped by role
Gymnastics section
142 members · +9 this month
Message sent
Badminton · U12–U14 only
One association, not five systems

One system for the whole association

An association with more than one section usually ends up with more than one system: a spreadsheet for badminton, a payment app for gymnastics, a chat group per team and a committee that cannot see any of it. SportMember puts the whole organisation in one place – every section, every team, every member and every subscription – while each section still runs its own day to day.

  • One member register across every section of the association
  • Subscriptions and membership fees per section, one financial overview
  • Committee, section leads and coaches each see what they should
  • Members get the same team app whichever section they are in
The association overview in the SportMember web admin: member count, membership fees, ticket and webshop income, and the people in charge
Features

What association management software does

Built for committees running more than one section, and for the volunteers who keep each of them going.

Sections

Split the association into sections without splitting the data

Departments let each section – badminton, gymnastics, running – run with its own teams, coaches, activities and subscriptions. The committee still sees one register and one set of numbers for the whole association, and a member who trains in two sections is one person, not two records.

  • A department per section, each with its own teams
  • One member register across the whole association
  • Members can belong to more than one section
Departments in the SportMember web admin: each section of the association listed with its own teams and coaches, inside one member database
Communication

Message exactly the group it concerns

Pick the audience before you write: one section, one age group, one team, all coaches, or everyone whose subscription is still outstanding. It goes out as an email, a push notification or a post in the feed. Nobody in the running section hears about a gymnastics fixture, so people keep reading what you send.

  • Filter by section, age group, team or role
  • Email, push notification or feed post
  • Central newsletters from the committee
The Communication menu in the SportMember web admin with email, news, newsletter and banner management for the association
Events

Association events, open to the right members

An AGM, a summer camp, a club night or an away trip: create the event once, decide who can see and book it, and take the payment in the same place. Registrations and tickets land against the member record, so you know who is coming and who has paid without a separate sign-up sheet.

  • Open the event to a section, an age group or everyone
  • Registration and payment handled together
  • Runs alongside the training schedule
Upcoming association events with ticket sales in the SportMember app

Committee roles, not shared logins

Chair, treasurer, secretary, section lead, coach. Each role sees what it needs, and one person can hold several from a single profile.

GDPR across every section

Data stored in the EU, members edit their own details, and access limited by role — so a coach in one section never sees another section's register.

Facilities shared, not fought over

Halls, pitches and equipment are booked in one plan, so two sections cannot claim the same slot. Pairs with the club website for public opening hours.

Reviews

What clubs say about SportMember

★★★★★

“An indispensable system for running our club. We’ve used it for more than five years.”

H
Henrik
★★★★★

“SportMember adapts to everything we throw at it — we run 15 teams through the same system.”

M
Mark
★★★★★

“Great overview, and communication with the team works flawlessly.”

M
Michaela

Why associations choose SportMember

Most systems are built for a single team. An association needs the level above that: several sections, a committee that answers for all of them, and volunteers who should only see their own corner.

SportMember gives you both at once – the team app the members actually use, and the association view the committee needs. The free Basic plan already covers the register, the roles and the subscriptions.

Create your club free Compare the plans
Built for sectionsOne association, many teams
Targeted messagesOnly who it concerns
Free Basic planRegister and subs at £0
46,000+
clubs use SportMember
2M+
members on the platform
GDPR
compliant, data stored in the EU
4.3/5 ★
from 16 reviews on Capterra
Plans

Free Basic plan, paid PRO plan

Start on Basic at no cost. Most associations move to PRO for the departments that give each section its own space.

Basic

£0per member / month

For the association with one or two teams

  • Member register and database
  • Subscriptions and membership fees
  • One profile controlling several roles
  • Parent profiles
  • Basic calendar and activity planning
  • Basic member communication
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For associations

PRO

from £22a month · £0.16 per member / month

For the association running several sections

Everything in Basic, plus:

  • Departments – one per section
  • Central communication and newsletters
  • Extra custom fields on member profiles
  • Member history and deleted-member overview
  • Complete calendar, facility and equipment booking
  • Mandatory association terms and onboarding help
See full price list

All prices exclude VAT. PRO starts at £22 a month and is priced at £0.16 per member per month – a 250-member club pays £40 a month, about £1.92 per member per year. Above 500 members you get a tailored quote. An association website and widgets are optional add-ons, and card payments carry a £0.35 + 1% administration fee.

For committees

Choosing association management software — answered

Direct answers to what chairs, secretaries and treasurers ask before moving the whole association onto one system.

What is association management software?

Association management software is the system a sports association uses to run itself: one member register across every section, subscriptions and payments, roles for the committee, activity planning and communication. Instead of a spreadsheet per section and a payment app on the side, the association has one place where the numbers agree.

SportMember covers all of it, and the members get an app on top — so the register the committee maintains is the same one that powers activities, sign-ups and messages.

What is the best association management software for a sports association?

For a sports association the useful test is whether the software handles more than one section without splitting the data. If badminton and gymnastics end up in separate systems, the committee is back to reconciling by hand.

SportMember is used by over 46,000 clubs and associations and rates 4.3 out of 5 on Capterra. Departments give each section its own space while the register, the subscriptions and the reporting stay unified across the association.

How much does association management software cost in the UK?

SportMember has two plans. Basic is £0 per member per month and covers the member register, roles, subscriptions and basic communication. PRO starts at £22 a month and is priced at £0.16 per member per month – so a 250-member association pays £40 a month, about £1.92 per member per year – and adds the departments most associations need, central communication and newsletters, custom member fields, member history, full calendar and facility booking, and onboarding help. Associations above 500 members get a tailored quote. All prices exclude VAT.

An association website and web widgets are optional add-ons on either plan, and card payments carry an administration fee.

Can an association run several sports in one system?

Yes. Each sport or section becomes a department with its own teams, coaches, activities and subscriptions. A member who does two sports is still one record, and the committee sees membership numbers, subscription status and activity across the whole association in one view.

Day to day, each section works exactly like a standalone club — same member database, same app, same calendar.

FAQ

Frequently asked questions about association management software

What is association management software?
Association management software is the system a sports association uses to run itself: one member register across every section, subscriptions and payments, roles for the committee, activity planning and communication. Everything sits in one place instead of a spreadsheet per section.
Is SportMember free for associations?
The Basic plan is free at £0 per member per month and covers the member register, roles, subscriptions and basic communication. PRO starts at £22 a month and is priced at £0.16 per member per month, and adds departments for each section, central association communication and newsletters, custom member fields, member history, full calendar and facility booking, onboarding help and an ad-free system.
Can we run several sections in one association?
Yes. Departments let you split the association into sections – badminton, gymnastics, running – each with its own teams, coaches and subscriptions, while the committee keeps one register and one financial overview across the whole association. Departments are part of the PRO plan.
How do we message only part of the association?
You pick the group before you write: one section, one age group, one team, the coaches, or everyone whose subscription is outstanding. The message goes out as an email, a push notification or a post in the feed, so members only hear from you when it concerns them.
Does the committee get different access from the coaches?
Yes. Access follows the role. A coach manages their own team, a section lead sees their section, the treasurer works with subscriptions and payments, and the committee keeps the full overview. One person can hold several roles from a single profile.
Is the member data GDPR compliant?
Yes. Member data is stored in the EU, members and parents control and can edit their own personal data, and access is limited by role so nobody sees more of the association than their job requires.
Create your club free

Ready to run the whole association in one place?

Create your club free, add your sections and invite the members. Move to PRO when you need departments.

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